Privacy Statement

IM Studio values the privacy of its website visitors. When we ask you for your personal details, we handle them with care. We always comply with the General Data Protection Regulation (GDPR). You can read all about this in our privacy statement.

HOW DO WE HANDLE YOUR PERSONAL DATA?

  • we clearly state for what purposes we are processing your personal data; we do this by means of this privacy statement;
  • we ask for only the personal data that is needed for legitimate purposes;
  • we keep your personal data very safe and also demand the same from the parties, which process your personal data on our behalf;
  • you may view, correct or delete your personal data at any time.

SECURITY MEASURES

Among other things, we have applied the following security measures to protect your personal data:

  • We store your personal data offline or on a secured online Proton Drive protected with end-to-end encryption. Proton complies with the GDPR and does not possess the ability to decrypt end-to-end encrypted data and therefore cannot share them with third parties. Furthermore, metadata such as filenames, folder names, thumbnail previews are also end-to-end encrypted. In addition to end-to-end encryption, all content is also cryptographically signed.  
  • We use secure (HTTPS) connections to guarantee the security of data transfers; and
  • We apply organizational and physical access controls.

REGISTRATION AND FEEDBACK PROCESS

Whenever we organise events, we may ask you to provide the following personal details during our registration and feedback process:

  • first name and surname (mandatory)
  • e-mail address (mandatory)
  • organisation for which you work
  • dietary preferences
  • Bank account number
  • any other information you voluntarily provide 

WHY DO WE ASK FOR THIS PERSONAL DATA?

We need your personal data in order to process your registration and payment (legal basis for processing: performance of an agreement). We will also use this data to send you necessary information about the specific event, including a Save the Date email about a possible next edition of the event. In addition, we can carry out (statistical) research using the information provided in order to improve our services (legal basis for processing: legitimate interest of IM Studio).

WHERE DO WE PROCESS YOUR PERSONAL DATA?

IM Studio processes your personal data in countries based within the European Economic Area (EEA) or Switzerland. When we use third-party platforms to process or store your personal data, we ensure that these are GPDR compliant.

HOW LONG DO WE STORE YOUR DATA?

IM Studio may use the personal registration data that you have provided to us for up to 18 months after an project or longer if obliged for legal or tax reasons.

IMAGES OF EVENTS

During events IM Studio may take photos and record videos and/or vlogs. We may use these atmospheric images on Mastodon, websites, newsletters or mailings from IM Studio or its partners about the event in question. We may also retain a small and carefully selected part of the visual material in an archive for the purpose of historical awareness.

We process these images on the basis of the legitimate interest of IM Studio. IM Studio has an interest in recording visual material of its events to raise awareness for the event and later editions of the event.

You may indicate that you would rather not be visible in the images. IM Studio always takes the privacy of its visitors into account and carefully assesses the visual material to be used in publicity for the event.

HOW LONG DO WE RETAIN THESE PERSONAL DETAILS?

In principle, IM Studio does not store visual material for longer than 5 years after the event. After 5 years at the latest, the visual material is permanently deleted.

INTERVIEWS

IM Studio may ask people whether they wish to participate in an interview (legal basis for processing: consent). The interview will be made into a video, which IM Studio may use for public relations purposes (for example by publishing the video on a website or incorporating it in a review video).

HOW LONG DO WE RETAIN THESE PERSONAL DETAILS?

If you agree to processing of the interview, we do not retain the video of the interview for longer than 5 years after the interview in question.

In exceptional cases, IM Studio may retain a small and carefully selected part of visual material for a longer period of time.

CONTACT BY E-MAIL

If you contact us by e-mail for questions or support, IM Studio may process the following personal details you provide:

  • name
  • e-mail address
  • any other personal data you send us by e-mail

WHAT RIGHTS DO YOU HAVE IN RELATION TO YOUR DATA?

We process your personal data and you can therefore decide what is done with them. To do so, you can contact IM Studio; see the contact personal details at the foot of this page.

WHAT EXACTLY CAN YOU DO WITH THE DATA PROVIDED TO US?

  • You may request to see your data that we are processing.
  • You may ask us to amend your data, to complete them, or to remove them if they are incorrect or not (no longer) relevant.
  • You may ask us to restrict the processing of your data.
  • You may request a digital copy of your data that we process and you have the right to transfer these data to a different service provider.
  • You may withdraw your consent to the processing of your personal data, for example by unsubscribing from a newsletter. Note: the processing of your personal data before you withdrew your consent remains legal.
  • You may object to processing that is based upon legitimate interest of IM Studio or of a third party. To do so you can contact us, see the contact details at the foot of this page.
  • You may file a complaint if you believe that IM Studio is not handling your personal data correctly. If you and IM Studio are unable to resolve the issue, then you can submit a complaint about IM Studio to the Personal Data Authority.

THIRD-PARTY WEBSITES

This privacy statement does not apply to third-party websites to which we have links on (one of) our website(s). IM Studio is unable to guarantee that these third parties will handle your data in a trustworthy or secure manner. We recommend that you read the privacy statement(s) on those websites before you make use of such websites.

AMENDMENTS TO PRIVACY STATEMENT

IM Studio may amend this privacy statement. We therefore recommend that you review this privacy statement regularly.

You can contact us via our contact form on the website.

COOKIE POLICY

We don’t use Cookies on this website.

This privacy statement was last revised on June 12th, 2024.

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